Senior Education Specialist & Deputy Office Director

Speeches Shim

SOLICITATION NUMBER/VACANCY ANNOUNCEMENT:  72069622R100005

 

 ISSUANCE DATE:   September 05, 2022

CLOSING DATE/TIME: September 23rd, 2022/12:00 p.m. (CAT)

 

SUBJECT:   Solicitation for a Cooperating Country National Personal Services Contractor (CCNPSC), USAID Senior Education Specialist & Deputy Office Director.

 

Dear Prospective Offerors/Applicants:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation.  Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria.  USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the Attached 1.

                                                                                          

                                                            Sincerely

 

                                                             Molly Steinbauer

                                                             Supervisory Executive Officer and

                                                             Contracting Officer

 

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.: 72069622R100005
  2. ISSUANCE DATE: September 05, 2022
  3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: September 23rd, 2022, 12:00 p.m. noon Africa Central Time.
  4. POINT OF CONTACT: Human Resource Office, e-mail at kigalihr@usaid.gov .
  5. POSITION TITLE: USAID Senior Education Specialist & Deputy Office Director
  6. MARKET VALUE:  43,780,572 to 74,426,980 Rwandan Francs equivalent to FSN-12. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Rwanda. Final compensation will be negotiated within the listed market value.
  7. PERIOD OF PERFORMANCE: Employment under this contract is of a continuing nature utilizing a five-year contract as the hiring mechanism.  Its duration is expected to be a series of sequential contracts; all contract provisions, clauses and regulatory requirements concerning availability of funds shall apply.  
  8. PLACE OF PERFORMANCE:  Kigali, Rwanda with possible travel as stated in the Statement of Duties.
  9. ELIGIBLE OFFERORS Open to All Interested CCN (Cooperating Country National) Candidates. Cooperating Country Nationals as defined in AIDAR, Appendix J, Section (1)(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.”
  10. SECURITY LEVEL REQUIRED Facility Access / Employment Authorization

 

  1. STATEMENT OF DUTIES

 

  1. General Statement of Purpose of the Contract

 

The USAID Senior Education Specialist & Deputy Office Director participates in and supports the management and coordination of the Education Office and its activities; represents USAID in working-level meetings, and, at that level, speaks and/or makes presentations on behalf of the Agency and the USG; establishes and maintains senior-level contacts on behalf of USAID with the Government of Rwanda, private sector, and other donor, non-governmental organizations; assists Mission Management, the Office, and visiting officials in public meetings, events, site visits, and discussions with Rwandan officials and IPs; drafts technical documentation and analyses needed to develop strategies; prepares Office QFRs, annual reporting (such as the PPR or basic education reporting), briefing papers, and other periodic

documentation for USAID/Washington and other USG stakeholders; manages an education activity, including activity design, procurement, monitoring, and closeout. The Senior Education Specialist & Deputy Office Director supervises two Education office team members and is under the supervision of the Director, Office of Education.

 

  1. Statement of Duties to be Performed

Education Office Management                                                                                              50 %

The Job Holder will manage the resources and staff of the Education Office to achieve its objectives under the supervision of the Education Office Director. S/he will represent the Education Office at most Agency levels and external functions, including speaking at public functions and conferences and representing USAID at Rwanda Donor Coordination meetings and technical working groups.  S/he will develop extensive contacts with Government of Rwanda officials, development partners, implementing partners and chiefs of party, technical offices within the mission, and other agencies at the embassy.  S/he will participate actively in the planning process of Education Office programs and activities, including applying independent judgement and knowledge of education, the country context, and applicable laws and agency regulations into recommended actions, Project Appraisal Documents, activity design, and mission strategy.  S/he will lead reporting for the Education Office, translating knowledge of the education sector and portfolio into accurate and clear analysis, operational plans, and annual documents and data calls (including but not limited to the Congressional Budget Justification and the Performance Plan and Report).  S/he will prepare budget analyses, lead the Education Office’s Quarterly Financial Reporting, and make recommendations to best manage financial resources.  S/he will manage two staff in the education office. S/he will guide the work of subordinates, give advice on how to use USAID systems and processes, allocate and delegate work appropriately, and ensure accountability of staff.

Program/Project/Activity Management and Monitoring                                                          50 %

The Job Holder will carry out program/project/activity management tasks for USAID Education programs. S/he will manage Mission education to enhance impact, effectiveness, and relevance of USAID programming. Specific activities include guiding implementing partners’ work, chairing technical evaluation committees, monitoring activity implementation, advising on activity communication strategies, problem solving, sharing best practices with and between implementing partners, and promoting coordination among implementing partners and development partners.    

The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

 

  1. Supervisory Relationship

 

The incumbent will work under direct supervision of the Director, Office of Education, or his/her designee. Incumbent will be expected to develop action agendas for review by his/her supervisor and to implement plans with minimal supervision.

 

  1. Supervisory Controls

 

The incumbent will supervise two staff in the Education Office. The incumbent will guide the work of subordinates, give advice on how to work within USAID systems and processes, assess competencies of staff to allocate and delegate work, and ensure accountability for standards and performance.

 

  1. PHYSICAL DEMANDS

 

The work requested does not involve undue physical demands.

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

  1. Education: A Master’s degree in a discipline related to education, youth and workforce development, international development, or other relevant field is required.
  2. Prior Work Experience:  Five years of progressively responsible experience in development assistance is required. Experience within U.S Government or other donor agencies is highly desirable. Experience should include interaction with the Government of Rwanda, project management, budgeting, and applying education expertise to achieve development goals.
  3. Post Entry Training: On-the-job training will be provided by the supervisor, and the Job Holder will seek supervisory certification and A/COR certification through formal USAID training.
  4. Language Proficiency (List both English and host country language(s) proficiency requirements by level (II, III) and specialization (sp/read): Level IV (fluent) ability is required in written and spoken English and Kinyarwanda. French language skills are preferred. Must be able to communicate effectively in formal settings in English and Kinyarwanda at a professional level.
  5. Job Knowledge: Understanding of Host Government social, political, and cultural characteristics and how to interact with key decision makers in the education sector. A thorough knowledge of the host country’s development prospects, practices and actors in the education sector is required.
  6. Skills and Abilities: Demonstrated management and organizational skills. Must be able to obtain, analyze, and evaluate complex programs and budgets and to prepare precise and accurate analytical reports. Must be able to prepare report and manage activities independent of technical supervision. The ability to provide sound advice with objectivity and professionalism is required. Good interpersonal skills required to work across USAID technical offices, with USAID implementing partners, the GOR, donors, and the private sector. Ability to establish and maintain an extensive range of contacts with senior government officials and influential persons in the private sector, including international and local non-governmental organizations. Must be able to determine priorities and implement plans with minimal supervision.

 

 

  1. EVALUATION AND SELECTION FACTORS

 

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

 

The procedure for evaluating and ranking applications is outlined below. Applicants will be scored based on the documentation provided with the application.  The best-qualified among those applicants who meet the minimum qualifications will be invited to take an English proficiency test.  Only the highest-ranked applicants will be interviewed.

 

  1. BASIC ELIGIBILITY

 

The basic eligibility requirements for this position are:

  • Authorized to work in Rwanda;
  • Complete application submitted as outlined in the section IV;
  • Eligible to attain security clearance for Facility Access;
  • Cleared medically to work at USAID/Rwanda;
  • Available and willing to work additional hours beyond the established 40-hour workweek, including weekends, as may be required or necessary;
  • Willing to travel to work sites and other offices as/when requested;
  • All internal candidates who meet the minimum qualifications will be interviewed.

 

  1. SELECTION PROCESS AND EVALUATION FACTORS

 

Application:                                              25 Points 

 

Extent to which the applicant has the education or training required to satisfy position elements, and quality of experience or skills necessary to successfully perform the work.  The application review will be weighted as follows:  Experience (10 points), Job Knowledge and Skills (15 points).  (See II. b, e, f.)  Candidates with superior scores from the application review will be invited to complete a skills test and participate in an interview.

 

Skills Test:                                         25 Points

 

Interview:                                          50 Points

 

Total Possible Score:             100 Points

 

 

References:                            Pass/Fail

 

References of the finalists will be checked prior to offering the position.  Applicant references must be able to provide substantive information about past performance and abilities. USAID/Rwanda reserves the right to seek references from anyone who may be able to provide information about a candidate; reference checks are not limited to the names provided. A preponderance of negative references will likely disqualify a candidate from consideration. 

 

  1. SUBMITTING AN OFFER

 

Eligible Offerors are required to complete and submit the offer form:

 

  • US Federal Employment, Form DS-174 (available on-line)
  • Cover letter no longer than one page in length.
  • Current résumé or curriculum vitae that includes at least three references.
  • Any other documentation (e.g., essays, certificates, awards, and copies of degrees earned) that addresses the qualification requirements of the position as listed above.

 

  1. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

 

  1. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

 

  1. LIST OF REQUIRED FORMS PRIOR TO AWARD

 

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

 

  1. Pre-employment Medical Examination
  2. Employee Biographical Data sheet
  3. Employee Contact form
  4. Employee Dependency Report

 

2.     Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that, upon award, the contractor will be required to follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

 

  1. BENEFITS AND ALLOWANCES

 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

 

  1. BENEFITS (in accordance with the U.S. Embassy Kigali Local Compensation Plan):

 

  1. Health Insurance
  2. Social Security insurance 
  3. Annual and Sick leave
  4. Annual Bonus
  5. Maternity Leave

 

  1. ALLOWANCES (in accordance with the U.S. Embassy Kigali Local Compensation Plan):

 

  1. Meal/Beverage Allowance
  2. Miscellaneous Allowance
  3. Housing Allowance
  4. Transport Allowance
  5. Family Allowance

 

  1. TAXES

 

The Mission emphasizes to its employees that they are obliged to observe all Rwandan laws, including those concerning income and related tax obligations.  By international agreement, payment of taxes is a matter between the individual employee and the Rwandan government. 

 

  1. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

 

USAID regulations and policies governing CCNPSC and TCNPSC awards are available at these sources:

 

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
     
  2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

 

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g., R497]

- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1

LOT

$ _TBD__

$_TBD at Award after negotiations with Contractor_

 

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

 

[The CO must check http://www.usaid.gov/work-usaid/aapds-cibs to determine which AAPDs/CIBs apply and insert the relevant AIDAR deviation or other policy text as applicable by the type of PSC.]

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
     
  2. PSC Ombudsman
    The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the Agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

 

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

 

Date 
Tuesday, September 6, 2022 - 4:30am

Last updated: September 06, 2022